Instant Office Space - Environmental Policy

It is the policy of Instant Office Space to manage its environmental responsibilities in accordance with the following principles:

Management

Instant Office Space recognises that sensitive management of the environment is an essential part of its activities, whether in land acquisition, the development of property, or the ownership and management of buildings.

Responsibility

A specified Board member of Instant Office Space is charged with the overall responsibility for environmental affairs within the Company, including the development of specific action plans to implement progressively the provisions of this policy.

Communications

Corporate environmental performance is increasingly a matter of interest to many groups: clients, statutory bodies, employees, investors, contractors, suppliers, public, media.

▪	Instant Office Space recognises the legitimate interest that others have in its performance and will communicate openly about its environmental policies and practice.
▪	Instant Office Space will inform its clients, partners, licensees, employees, consultants, advisors, contractors and suppliers of its commitment to environmental performance and sustainable development.
▪	Instant Office Space will share experience on environmental issues within the Property and Business Services sector, and with other companies through relevant participation in industry groups.
▪	The environmental policies adopted by Instant Office Space will form part of the management procedure used to control development projects and the operation of its Business Centres.

Project Assessment

The potentially adverse environmental consequences of a new development can often be avoided or reduced through careful project planning.

▪	Instant Office Space will ensure that environmental issues are taken into account at an early stage in the planning of new projects and reference will be made to the industry accepted 'sustainability check list'.
▪	Environmental and sustainability issues will be reviewed regularly throughout the development period.

Selection

Instant Office Space will place a high priority on environmental considerations in its ongoing development programme by:

▪	Promoting the sensitive development and landscaping of new centres
▪	Prioritising the development of 'brown field' sites
▪	Taking due account of the existing and future public transport network and its relationship to proposed Centres locations

Building Design

Buildings in their construction consume a wide range of materials in considerable quantities, some of which may be scarce or non-renewable natural resources or be energy inefficient in their production and/or distribution or environmentally sensitive for other reasons.

▪	Instant Office Space will promote sensitive building design, taking into consideration the efficient use of energy and materials, and recognising the importance of conserving scarce or non-renewable resources.
▪	Instant Office Space, and those working for the Company, will, wherever possible, specify the use of the least environmentally damaging materials.
▪	Instant Office Space will, using accepted industry measurement procedures, specify minimum environmental quality criteria for the design of its new buildings and will appoint its designers on the basis that they meet such environmental standards.

Construction

The construction phase of a development project has its own environmental impacts and Technology Business Centres is committed to ensuring that these are minimised.

▪	Instant Office Space will expect its contractors and suppliers to adopt environmental principles compatible with its own.
▪	Instant Office Space will require its contractors to minimise the impact of construction activities on the environment, in particular those activities that concern noise, vibration, energy use and the creation and disposal of waste.

Building Performance Reviews

Commercial and industrial companies increasingly expect the buildings they occupy to be of high environmental quality, particularly in respect of energy efficiency and construction materials.

▪	Instant Office Space will set guidance criteria for its new buildings
▪	Instant Office Space will identify and, where practicable, eliminate environmental hazards in its existing portfolio of properties.

Energy Management

Energy use in buildings accounts for about half of total national energy demand.

▪	Instant Office Space recognises that it has a responsibility to minimise the energy used in all aspects of its operations.
▪	Instant Office Space will institute a programme to review energy consumption in its existing centres and set specific performance targets for achieving reductions in energy use.
▪	Instant Office Space will specify energy minimisation criteria in its design requirements for new buildings, having particular regard to the use of energy efficient plant, insulation and ventilation.

Waste Management and Recycling

Waste can be generated at any stage in the property development cycle and needs to be carefully managed.

▪	Instant Office Space will promote the reduction of waste and encourage the recycling of materials in all its property development and Centre management activities.
▪	Instant Office Space will endeavour to ensure that all waste generated is handled and disposed of by responsible contractors at suitably authorised sites.
▪	Instant Office Space will expect its contractors to minimise the loss of materials through waste or damage and to ensure the safe and responsible disposal of residual waste, especially any that may be hazardous.

Operating Centres

Instant Office Space contain many different types of businesses and unit occupancy changes on a regular basis.

▪	Instant Office Space Centre management teams will operate Centres in compliance with this Environmental and Sustainability Policy and promote 'buy in' licensees and suppliers.
▪	Centres will promote the use of public transport and initiate car share schemes in accordance with current accepted guidelines.
▪	Centres will closely monitor energy consumption and instigate schemes to promote the avoidance of wasted energy.
▪	Centres will promote sensible waste control systems and recycling initiatives.